Microsoft Office
Sample Documents
Office 2004 has a set of sample documents which demonstrate the various new features in Word, Excel, and PowerPoint, and more importantly describe exactly how to use them. To view these new sample documents, from the FILE menu, select PROJECT GALLERY. Across the top of the Project Gallery window is a set of tabs - click once the LEARN tab.
The available topics are Discovering Office, Excel Samples, PowerPoint Samples, What's New, and Word Samples.
Click once on a TOPIC in the left portion of the window, and the documents available for your topic appear in the right portion of the window.
Project Center
Office 2004 introduces the Project Center which provides a single, consolidated view of all information related to a project that you create. Entourage 2004 allows you to set up an at-a-glance view of all email messages, contacts, Calendar events, notes, tasks, documents, and Scrapbook clips that are associated with a project. And, you also have the ability to share the project with others by giving them full access to the same set of project information.
Office Toolbox
Scrapbook
The Scrapbook can be used to collect and store multiple items (for example, text, images, and objects) across all Microsoft Office programs. The collected clips are permanently stored in the Scrapbook. They stay in the Scrapbook until you remove them.You can organize the clips in the Scrapbook by assigning them to a project or category. You can also assign keywords to each clip. Then, use the sorting and filtering tools in the Scrapbook to quickly find the clip that you are looking for.
To open the Scrapbook, from the TOOLS menu in any Office program, select SCRAPBOOK.
The Scrapbook accepts the following file formats: GIF, JPG, PICT, PNG, BMP, MacPaint, text, and Unicode text.
Project Palette
The Project Palette uses Entourage 2004 to help you create projects which allow you to view key project information whether you are working in Word, Excel, or PowerPoint.
Compatibility Report
Compatibility Report helps to ensure compatibility with other versions of Microsoft Office for Mac and Windows. Compatibility Report identifies and helps you to fix items in a document which might not display or print properly in earlier versions of Office.By default, Compatibility Report checks automatically for compatibility with Office 97 through Office 2004 whenever you open a document. It also checks for compatibility while you work.
If an issue is found, the Toolbox button glows, and you can click the Toolbox button to open the Compatibility Report window and review the issues.
To manually check your document for compatibility, in Word, Excel, or PowerPoint, from the TOOLS menu, select COMPATIBILITY REPORT.
AutoUpdate
By default, AutoUpdate keeps your software up-to-date automatically. AutoUpdate delivers updates directly to your computer as long as you have an internet connection.You retain complete control over the updates. AutoUpdate provides a list of updates, and you then choose the updates you want to download and install. After the updates are downloaded to your computer, AutoUpdate installs them for you. AutoUpdate does not download and install updates without your consent.
You can specify when you want AutoUpdate to check for updates, and/or do so manually each time you want to check for updates.
Notebook Layout View
Notebook Layout View allows you to organize and search your notes, flag notes for follow-up, assign tasks, and attach audio recordings to your notes using your mac's built-in microphone and more.To use Notebook Layout View in an existing file, go to the FILE menu, and select NOTEBOOK LAYOUT. To open a new document in Notebook Layout mode, from the FILE menu, select PROJECT GALLERY, and on the NEW tab, click once on WORD NOTEBOOK.
Reference Tools
Part of the new Office 2004 Toolbox, Reference Tools combines the powers of the dictionary, thesaurus, Encarta Encyclopedia, and MSN Internet search for a comprehensive library of information.Smart Buttons
There are new Smart buttons in Microsoft Word which help with the formatting of your documents. These Smart Buttons appear in your document and allow you to control automatic formatting, control the formatting of pasted information, or change the results of your last action.
AutoCorrect Options Button
The AutoCorrect Options button first appears as a small, blue box when you rest the mouse pointer near text that was automatically corrected. When you point to it, the box changes into a button.If you decide that you don't want the text to be corrected, you can undo a correction or turn AutoCorrect options on or off by clicking the button and making a selection.
Paste Options Button
The Paste Options button appears just below your pasted selection after you paste text or data. When you click the button, a list appears that lets you decide how the information is pasted into your document.The available options depend on the type of content you are pasting, the program you are pasting from, and the format of the text where you are pasting.
To prevent this button from appearing, from the WORD menu, select PREFERENCES. In the PREFERENCES window, click once on EDIT, and then clear the SHOW PASTE OPTIONS BUTTONS check box.
Navigation Pane
The Document Map has been completely re-engineered as the Navigation Pane, the simple way to navigate through long documents. The Navigation Pane comes with a new thumbnail section that allows you to quickly navigate through miniature pages of your document to find the section you need.To switch to the Navigation Pane, from the VIEW menu, select NAVIGATION PANE.
Quick Preview
The Print dialog box has been redesigned to include a new Quick Preview feature - a miniature image of how your document will look when printed.To see Quick Preview, from the FILE menu, select PRINT.
The miniature version of your document appears in the left portion of the Print dialog box. Use the arrows at the bottom of the Quick Preview to scroll through the entire document.
Changes you make in the Print dialog box, such as the page range, margin width, etc., are automatically applied to Quick Preview so that you can immediately view those changes.
Page Layout View
Page Layout View is a functional way to prepare a worksheet for printed output. Items such as rows, columns, text, charts, graphics, headers and footers, and text boxes appear in their actual positions on the page. You can see while you work how your worksheet will look when it is printed and make changes right in page layout view. In addition, horizontal and vertical rulers allow you to more accurately position items directly on the page.Page layout view appears on the VIEW menu along with normal and page break preview.
Charting Improvements
The improved charting features allow you to create richer and more professional-looking charts. You can now add depth to your charts by using line or fill transparencies, add interest to items on your chart by changing line widths, and color-coordinate charts by using preset color schemes.Chart options appear on the Formatting Palette after you have clicked any chart.
Smart Buttons
There are new Smart buttons in Microsoft Excel which help with the formatting of your documents and also provide better error resolution. These Smart Buttons appear in your document and allow you to control automatic formatting, control the formatting of pasted information, or change the results of your last action.
Paste Options Button
When you paste text or data onto a worksheet, a menu appears in the lower-right corner of the cell, allowing you to choose the paste options you want.
Error Checking Button
When an error is made on a worksheet in Excel 2004, a menu appears in the upper-left corner of the problem cell, allowing you to choose how you want to fix the problem or to get additional help about the error.
Auto Fill Button
The Auto Fill Options button appears just below your filled selection after you fill text or data in a worksheet. When you click the button, a list appears to give you options for how to fill the text or data. The available options depend on the content you are filling, the program you are filling from, and the format of the text or data you are filling.
Insert Options Button
The Insert Options button appears next to your inserted cells, rows, or columns. When you click the arrow next to Insert Options, a list of formatting options appear.
Formula Editing Enhancements
Range Finder shows you the cells referred to in the formula by using color-coded ranges.When you type formulas that contain functions directly into the formula bar or a cell, a Function ScreenTip containing the syntax of the function appears below where you are typing to help you complete the function arguments.
Headers & Footers
You can now view and edit headers and footers directly on the worksheet by using page layout view. Additionally, you can add images and file path information to your headers and footers.To add a header or footer, from the VIEW menu, select HEADER AND FOOTER.
Presenter Tools
The Presenter Tools help with the delivery of your presentations through a clearer display of notes, an on-screen clock visible to you alone, a thumbnail view of the entire presentation, and the ability to make changes and adjustments on the fly. To use the Presenter Tools for a live presentation, you must have two monitors set up: one that your audience views and another that is visible only to you, the presenter. The audience sees only the slide show. The presenter's screen includes the Presenter Tools.To access the Presenter Tools, go to the VIEW menu and select PRESENTER TOOLS.
Improved Templates & Clip Art
Slide Show design templates are now available in a new thumbnail version on the Formatting Palette. With a click and a glance, you can quickly see what your presentation looks like with different design templates applied.Animation & Transitions improvements
Animation effects and slide transitions created with PowerPoint for Windows now appear when you run those slide shows on the Macintosh. Additionally, you can create impressive new animations and transitions that are compatible with PowerPoint 2003 for Windows.