Setting up Mail in Outlook Express
Campus email is easy to setup to use on any computer connect to the Internet. Whether you are setting up your home PC to view email durring breaks, or you are using a Windows PC on campus, setting up email is rather simple process.
As a brief note, this document will demonstrate how to setup email in a Windows XP environment, using Microsoft Outlook Express. If you are using something different, the priciples will be about the same in most email programs.
To launch Outlook Express, use the Start Menu and click once on E-mail, Outlook Express.
If this is your first time using Outlook, a setup screen like this appears.
If this is not your first time using Outlook, you can reach this configuration Wizard by clicking on the TOOLS menu, and selecting down to ACCOUNTS.
Click and hold the ADD button and select MAIL. You will be given the initial setup screen as demonstrated above.
Here you type in your real name, that is, how you would like your name to appear in the FROM field of your email. In this case, we will fill in the fictional student, Ima Student.
Click once on the NEXT button. Notice, NEXT does not appear as an option until a name is filled into this field.
Next, you are prompted for your email address. Please put in your first name [dot] last name @fandm.edu email address assigned to you.
Click once on the NEXT button.
You are next prompted to give information about the Email Server. Here you are to select POP3.
Then fill in the field for INCOMING MAIL with the address email.fandm.edu
Fill in OUTGOING MAIL with the address email.fandm.edu as well.
Click once on the NEXT button to proceed.
Next you will be prompted to put in email login information. Here your should fill in the short email name you are given (usually first initial and first several letters of your last name).
You are also given the option to put in your password and have the computer remember it, rather than having to type it in every time you open up Outlook. This may be convientient, but this is not recommended for security reasons. Leave this unselected (in the case of Windows XP Professional) or click once on this checkbox to deselect (in the case of Windows XP Standard) .
Click once on the NEXT button.
Congradulations, the account setup in finished. Click once on the FINISH button to close this window.
Another important aspect of setting up campus mail is to set up LDAP, which stands for Lightweight Directory Access Protocol, a phonebook of sorts for the whole campus. Email addresses and local phone numbers can be searched for via this protocol, which is very useful in putting together an address book for email.
Go to the TOOLS menu and open up ACCOUNTS if you are not already there.
Click and hold the ADD button and then select DIRECTORY SERVICE...
Outlook by default already contains several generic directories, but ACCOUNTS allows you to modify this list of online directories your computer can access for directory information. 
The Internet Directory Service Name window Appears. The address for Franklin & Marshall's LDAP server is ldap.fandm.edu. Fill this into the new setup window.
Click once on the NEXT button.
Next, the setup program prompts you to confirm the use of LDAP for checking outgoing mail, that is if you want Outlook Express to double-check that the email address if one in the directory, to make sure nothing was mispelled. Click once on either the YES radio button (recommended) or the NO radio button.
Click once on the NEXT button to proceed.
Once the setup window is finished committing the changes, ldap.fandm.edu appears in the ACCOUNTS window under the DIRECTORY SERVICE tab. LDAP is now set up for Franklin & Marshall's network!
Now that LDAP is set up, let's see how Outlook Express can make use of this service.
Go to the TOOLS menu and select ADDRESS BOOK or press Ctrl+Shift+B.
The Address Book window appears. To use LDAP to search for email information, click once on the toolbar button FIND PEOPLE.
Under LOOK IN... make sure ldap.fandm.edu is selected. Then type in the name or address you are looking for (here we are searching for any name containing "smith" at Franklin & Marshall)
Click once on the FIND NOW button.
Outlook will query the LDAP server for the information requested and report back the results. In this example, Outlook Express found all Smiths at Franklin & Marshall, displaying email addresses and phone numbers (if you were to scroll right in that pane).
Written by Keith Gibbs '03
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